AI tools are evolving rapidly, with something new hitting the market every month. Here's my selection of five essential tools every office worker should know.
1. ChatGPT – Universal Assistant
What it does: Text generation, answering questions, generating ideas, writing code.
Use cases:
- Drafting emails and documents
- Summarizing meeting notes
- Translation and editing
- Brainstorming and generating ideas
Price: Free version available, Plus €20/month
2. Claude – Complex Tasks
What it does: Similar to ChatGPT, but better for longer documents and complex tasks.
Use cases:
- Analyzing long documents
- Complex writing tasks
- Code review and explanation
- Detailed research tasks
Price: Free version available, Pro €18/month
3. Notion AI – Workflow Integration
What it does: AI right in the middle of your workflow – in notes, documents, databases.
Use cases:
- Automatic note summarization
- Generating documents from templates
- Enhancing task descriptions
- Creating meeting agendas
Price: €8/month added to Notion subscription
4. Gamma – Presentations in Seconds
What it does: Generates professional presentations from text.
Use cases:
- Quick presentations for meetings
- Visualizing reports
- Creating sales decks
- Generating training materials
Price: Free version available, Pro €10/month
5. Otter.ai – Meeting Transcription
What it does: Automatic meeting recording and transcription.
Use cases:
- Automatic meeting minutes
- Transcribing Zoom/Teams calls
- Generating highlights and summaries
- Searching past meetings
Price: Free version (300 min/month), Pro €13/month
How to Choose the Right Tool?
- Start with one – don't try them all at once
- Think about your tasks – what takes the most time?
- Test free versions – all have free options
- Ask your team – someone might already be using them
Summary
AI tools don't replace people, but they can make your work easier. Start with one tool, learn to use it, and expand from there.
Want to learn these tools with your team? Book a training session and we'll show you practically how AI simplifies your daily work.